SUMMARY OF POSITION
- This role is a highly organized, detail-orientated professional responsible for providing comprehensive administrative, operational, project, and office support. This position serves as a key resource for keeping day-to-day operations running smoothly, while supporting employees, projects, and leadership.
- This role supports the Alberta office predominately and performs a variety of administrative functions.
- This role is in the Wright Construction Satellite Office – Calgary.
DUTIES
- Overall coordination of the day-to-day activities of the Calgary office, including office Receptionist tasks.
- Ensure the office is organized, professional, well-stocked and functioning effectively. This includes coordinating office supplies, equipment, furniture, mail, deliveries, and general office services.
- Liaise with building management, service providers, and office vendors.
- Manage calendars, meetings, correspondence, and administrative communication as required.
- Prepare meeting agendas, minutes, action items, and follow-up documentation as required.
- Plan and coordinate office events, employee activities, meetings, celebrations and company functions.
- Assist with the preparation, formatting, editing, and submission of proposals, bids, qualification packages, and other business development materials.
- Provide project coordinator tasks, as necessary. This could include; project documentation, RFI’s, O+M manuals, etc.
- Identify opportunities to improve office efficiency and employee experience. This could include identifying opportunities to streamline workflows and improve operational efficiency.
- Assist with employee onboarding and offboarding processes, including parking assignment, boardroom preparation, and work space. This could also include introductions for all new hires.
- Track employee certifications, training, and other required documentation, as communicated from HR. This could include assisting with the coordination and administration of employee training programs. Tracking required training, certifications, and renewals, collect and organize training feedback, etc.
- All other duties as assigned
COMPETENCIES
- Customer Focus – is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect
- Timely decision making – Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision
- Ethics and Values – Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good times and bad; acts in line with those values; rewards the right values and disapproves of others; practices what he preaches
- Functional/technical skills – Has the functional and technical knowledge and skills to do the job at a high level of accomplishment
- Time Management – uses time effectively and efficiently; values time; concentrates efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
REQUIREMENTS
- Post-secondary education in Business Administration, Office Administration, Human Resources, Operations, or a related field is considered an asset.
- 3–5 years of administrative, office, operations, project coordination, or related experience preferred.
- Microsoft office experience and InDesign required
- Prior construction experience considered an asset
- Handle confidential and sensitive information with discretion.
- Very strong interpersonal skills and the ability to build and maintain effective relationships with diverse internal and external stakeholders.
- Excellent written and verbal communication skills. Strong proofreading and document formatting skills.
- Ability to meet deadlines, self-motivated, and a continuous improvement mindset.
- Reliable and dependable is a must.
- Possession of a valid driver’s license.
Contact Information
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